Balancing Technology & Human Touch in Multifamily Management

Author: Kasee Godwin
Date: 08.24.2023

Balancing Technology & Human Touch in Multifamily Management 

The multifamily management landscape is no exception in today’s fast-paced world, where technological advancements are revolutionizing every industry. Smart devices, automation, and data-driven insights have redefined how property managers interact with residents. However, as we embrace technology’s convenience and efficiency, it’s crucial to maintain the human touch that underpins strong resident relationships. 

Striking the right balance between technology-driven services and personal interactions is the new mantra for successful multifamily management. 

The Changing Landscape: Balancing High-Tech and High-Touch

As multifamily professionals, we’ve witnessed a remarkable transformation in how residents and property managers engage. The rise of technology has ushered in a new era of convenience and accessibility, making tasks such as rent payment, maintenance requests, and communication seamless. But with these advancements, the concern for losing personal connection has become more apparent.

Research suggests that 48% of consumers prefer phone calls over texts for addressing complex issues. This statistic underscores the inherent need for human interaction, especially concerning matters requiring nuanced understanding. 

And, for matters concerning rental finances, lease terms, concessions, maintenance problems, and all operational choices in property management, complex and nuanced is a mild description.

The Tech-Driven Advantage

Embracing technology in multifamily management has undeniable advantages. Automation and AI-powered tools streamline routine tasks, allowing property managers to focus on more strategic endeavors. Resident portals provide a digital avenue for convenient rent payments, maintenance requests, and updates, enhancing resident satisfaction and saving both parties valuable time.

With a few clicks, residents can access vital information about their lease, community events, and important notices. Smart home devices increase the property’s overall appeal and enable property managers to efficiently manage energy consumption, security, and maintenance needs.

Furthermore, data-driven insights gleaned from technology help property managers make informed decisions. Predictive analytics can forecast maintenance needs, enabling proactive measures that enhance resident comfort. These benefits undoubtedly contribute to the modernization and efficiency of multifamily management.

Beyond operational efficiency, technology has become an expectation for residents as well. In today’s interconnected world, renters have come to anticipate a baseline of tech-infused conveniences within their communities, from smart access systems to digital communication platforms to electronic payments.

The Significance of Human Connection

In the ever-evolving multifamily landscape, technology’s transformative power is undeniable, yet the intrinsic value of genuine human interaction should never be overshadowed. It’s in cultivating these personal connections that trust, loyalty, and a sense of belonging flourish among residents. Engaging in face-to-face interactions, especially during community events and gatherings, lays the foundation for an environment where residents genuinely feel heard.

However, the crux of truly understanding the resident or prospective resident goes beyond surface-level interactions. When a property manager dedicates time to addressing a resident’s concern in person, it signifies more than mere protocol—it showcases a profound level of care. This type of investment communicates that their needs are not just entries in a system but priorities that truly matter. This commitment yields a domino effect, translating into elevated resident satisfaction, increased lease renewals, and positive word-of-mouth endorsements.

Leasing teams are very adept at the art of human connection. This innate people-centric quality isn’t just a job requirement; it’s a key driver of their success. Getting to know residents, their preferences, and their unique needs is not only professionally fulfilling but can also be remarkably enjoyable. Gradually, residents become an extended family, and the leasing team assumes a similar role.

This elevated level of care and commitment propels a community towards excellence. By wholeheartedly engaging with residents and understanding their specific desires and challenges, property managers ensure that every resident finds not just an apartment but a true home. From resolving maintenance issues tailored to individual circumstances to assisting in finding the perfect solution, this hands-on approach fosters a stronger sense of community and satisfaction.

The Importance of Human Interpretation of Multifamily Technology

Raw data is a great foundation, but the human touch is crucial to understanding the “why.” The deluge of data, while invaluable, can be overwhelming on its own. The skillful interpretation and analysis by industry professionals transform data into actionable insights.

Industry experts aren’t just crunching numbers; they’re deciphering patterns, identifying trends, and answering the pivotal question: “Why does this matter?” While algorithms and AI can provide a wealth of information, it’s the human touch that adds context and nuance, enabling property managers to make informed decisions that resonate with the unique needs of their communities.

While multifamily technology presents many possibilities, the human touch elevates these possibilities into meaningful actions. Through the lens of experienced professionals, data transforms from mere digits into a narrative that answers the “why” behind trends, fosters resident satisfaction, and ultimately shapes the multifamily communities of the future.

Striking the Harmonious Balance

The question that resonates with multifamily professionals is: How can we harmonize technology with the human touch? The answer lies in a thoughtful approach that marries the best of both worlds.

  • Tailored Communication Channels: Understanding residents’ communication preferences is paramount. While tech-savvy individuals might prefer app-based interactions, others might feel more comfortable with traditional methods such as phone calls or face-to-face conversations. Offering a variety of communication channels ensures that every resident can engage in a way that resonates with them.
  • Automate Routine, Personalize Exceptional: Leverage technology to automate routine tasks. This frees up time so that the personal touch is reserved for exceptional situations—addressing complex issues, celebrating milestones, or showing empathy during challenging times.
  • Embrace Hybrid Solutions: The way forward is the hybrid solutions that combine technology and personal interactions. For instance, virtual property tours can be enhanced with real-time virtual assistance, where property managers interact with potential residents through video calls, answering questions and building rapport.
  • Community Engagement Events: Organize regular community events that encourage residents and property managers to connect with each other. These events foster a sense of belonging and provide opportunities for face-to-face interactions in a relaxed setting.
  • Feedback Loops: Technology can facilitate feedback loops that enable property managers to improve their services continually. Encourage residents to provide feedback through digital surveys or suggestion portals. This demonstrates a willingness to adapt and enhances the resident-manager relationship.

The Future: Bridging the Gap with Multifamily Technology 

As the multifamily landscape evolves, the importance of balancing technology and the human touch remains steadfast. Property managers must continually adapt to the changing needs and preferences of residents. By recognizing the value of personal interactions in tandem with the convenience of technology, we can create a harmonious ecosystem that benefits all parties involved.


Kasee Godwin

Position: Director of Marketing
Social Networks

Kasee is the Director of Marketing for Qira. She has nearly 15 years of experience in the real estate marketing industry, including 10 years on the client side. In her spare time, she enjoys reading science fiction, exploring new wineries, and fostering Golden Retrievers.

Other news


Centralization in Multifamily Property Management

As each day becomes more tech-enabled, property management firms naturally evolve to seek efficiencies and capitalize on economies of scale. The movement towards centralizing leasing, operations, and maintenance functions is strategic. 

Author: Kasee Godwin
Date: 05.15.2024

Exploring the Nuances of Ancillary Income

Ancillary income, a fundamental principle in the multifamily sector, encompasses the various revenue streams that property owners and managers can tap into beyond the primary rent collection.

Author: Kasee Godwin
Date: 04.10.2024

Security Deposit Alternatives: A Win-Win for Property Managers

The advent of security deposit alternatives is reshaping this landscape, offering a win-win solution for property managers and renters.

Author: Kasee Godwin
Date: 02.22.2024

The Rental Economy: Understanding the Shift in 2024

Evolving financial trends are defining this shift, challenging traditional investment strategies and demanding a more nuanced approach from industry professionals. The rise of Generation Z renters and a general change in renter demographics are reshaping rental market dynamics. 

Author: Kasee Godwin
Date: 01.25.2024

The Rise of Gen Z Renters

As Generation Z (born between 1997 and 2012 and aged 12-27) increasingly enters the rental market, their preferences and behaviors are beginning to reshape the multifamily industry.

Author: Kasee Godwin
Date: 01.18.2024

Artificial Intelligence and Machine Learning in Multifamily Real Estate 

Integrating Artificial Intelligence (AI) and Machine Learning (ML) in the multifamily real estate sector is transforming the industry's landscape. These advanced technologies are reshaping the dynamics for property managers, investors, and renters. 

Author: Kasee Godwin
Date: 01.16.2024

The Future of Multifamily Housing: Trends to Watch in 2024

As we move into 2024, the multifamily housing sector continues to evolve, shaped by emerging trends that reflect broader social, economic, and technological shifts. 

Author: Kasee Godwin
Date: 01.09.2024
Wyoming Security Deposit Law

Wyoming Security Deposit Law

The state of Wyoming does not limit application fees or security deposit amounts that property owners can collect, and even enables property owners in the state to collect an additional security deposit for utility fees.

Author: Kasee Godwin
Date: 12.15.2023

We are a financial services platform for property management

We are a financial services platform for property managers and residents. We help property managers and owners improve cash flow, reduce vacancies and avoid bad debt.